Manage Users

System Users are individuals with access to the Digital Robot System.

The Manage Users page allows you to add new users, edit existing user details and revoke access for System Users from the Digital Robot System.

Note: This section of Digital Robot System is only available to Administrators.

View the System Users

To access the Manage Users settings click on Settings in the Main Menu and then on Manage Users. This will show you a list of all Active and Disabled users of the system and what their role is/was.

User Roles

There are three different User Roles available in Digital Robot, which have varying levels of access within the system: Enrolment Officer, Analyst, and Administrator.

Enrolment Officer

This role is for administrative assistants and staff who are involved with the enrolment process for candidates.

Analyst

This role is for specialists who are involved with the assessment and support of candidates.

Administrator

This role is for the administrator of the Digital Robot System.

The User Roles and Access are listed below:

Add a New User

To add a new System User, click on Add User.

Enter the First Name, Last Name, Email, Tags and Role for the New User and click Save.

Note: Make sure the access toggle is turned ON (green tick) for a New User if you want them to have access straight away. If you'd like to delay access, you can switch the access to OFF.

Note: New System Users must have a unique email address. If an error occurs when saving a new user, please check that the chosen email address is not associated with an existing System User.

Reset User Password

To reset a user's password, click on the pencil icon next to their record and then click Reset Password in the User Details Modal.

The System User will receive an email containing a link for them to reset their password. Please ensure that their email address is correct.

Edit User Details

To edit a user's details click on the pencil icon next to their record. You can then fill in the new details in the User Details Modal and click Save.

Revoke or Reactivate Access

Administrator's have the option of revoking and reactivating access for a System User to the Digital Robot System:

Toggling this option off prevents that User from accessing the Digital Robot System. This shows as a grey toggle.

Toggling this option on will allow a System User to access the Digital Robot System. This shows as a green tick toggle.

To change a System User's access:

Click the pencil icon next to the user's record.
Click the toggle button the required state.
Click the Save button.